The goal of VMCT report template is to provide a comprehensive overview of the organization's work, achievements, and impact. It aims to communicate its mission, values and progress to stakeholders, donors and the general public. The Project Reports are categorised in multiple categories based on the requirement of the project that, are stated as following:
Monthly Progress Report
Quarterly Report
Half Yearly Report
Project Completion Report
Project Evaluation Report
Project Monitoring Report
Program Report
Monthly Progress Report
The Monthly Progress Report is prepared in accordance with the ongoing project that specifies the monthly progress in relation to how much money is spent, the work progress, and monitoring of the legality of the organisation, the impact or influence of the project, etc. This report is needed to be prepared for each month till the completion of the project.
Quarterly Report
The Quarterly Report is prepared to be utilised as an assessment tool for the purpose of focusing on the essential factors needed to be addressed for the ongoing project along with promoting and monitoring the constant progress of the applicable project and checking up on the impact or influence of the project. This report is needed to be prepared for once every three months till the completion of the project.
Half Yearly Report
The Half Yearly Report is prepared for submitting the updates of the ongoing project to the donors or the organisation that includes a detailed financial statement showcasing where their money donated has been spent and requesting further funding of financial aid required for the completion of the project. The purpose for the preparation of the Half Yearly Report can vary based on the situation of the ongoing project, which has to be in accordance with the Terms and Conditions mentioned in the Agreement or Contract signed between the Donor and trust. This report is needed to be prepared for once every six months till the completion of the project
Annual Report
The Annual Report is prepared for having a detailed account of all the programs and activities that are conducted in relation to the ongoing project throughout the entire preceding year. This Report helps yearly assessment and simultaneously offering perspective to the Organisation on the future aspects in regard to all the applicable ongoing projects. This report is to be drafted and submitted toward the end of each Financial Year to trust.
Project Completion Report
The Project Completion Report is a consolidated drafted report that issues the statement providing details of the entire project from the day of initiation till the completion of the project. The report is to be submitted immediately within two to three months from the date of completion of the ongoing project. This report needs to be drafted, maintaining a proper structure and being systematic is a specific reporting format that is to be provided by the donor and trust.
Project Evaluation Report
The Project Evaluation Report is a report that is drafted upon periodical assessment of the ongoing project. The time duration of each periodic assessment is specified in the Terms and Conditions as specified in the Agreement or Contract that is signed between the donor and the organisation. The Project Evaluation is divided into two specific categories –
Submission after Completion of the Project
Submissions during Formative Level
Project Monitoring Report
The Project Monitoring Report is a report that needs to be drafted each month. The purpose of this report is to be submitted to the stakeholders so that they are constantly updated on the progress of the applicable ongoing project.
Program Report
The Program Report also known as Field Report is a report that is to be specifically prepared and immediately distributed among all the concerned authorities after the conduction of any programs, namely, workshops, training camps, meetings, seminars, etc. This report is also shared with the participants of the event conducted along with the sponsors and the resource persons
